The FIS shall assess the relevance and accuracy of personal data before recording it in an information system. Reports that contain several sets of personal data shall be assessed in their entirety before they are recorded in the filing system.
It shall only record data that may be used to fulfil the tasks in accordance with Article 6, subject to compliance with Article 5 paragraphs 5–8.
It shall destroy data that may not be recorded in any information system or return it to the sender for further investigation or for processing on the sender’s own initiative.
It shall periodically check in all information systems whether the recorded sets of personal data are still required to carry out its tasks. It shall delete data records that are no longer required. Incorrect data shall be corrected immediately or deleted; Article 44 paragraph 2 remains reserved.
The FIS’s internal quality assurance service shall carry out the following tasks:
it shall review the personal data in the system IASA-GEX FIS (Art. 50) with regard to its relevance and accuracy;
it shall periodically review the reports from the cantonal executive authorities recorded in the INDEX FIS system (Art. 51) with regard to their relevance and accuracy;
it shall verify by random sample the legality, expediency, effectiveness and accuracy of the data processing in all FIS information systems;
it shall delete data in the INDEX FIS system that originates from preliminary investigations conducted by the cantons which was recorded more than five years previously, and data whose deletion is requested by the canton;
it shall arrange internal training sessions for FIS employees on data protection matters.